Managing entities differ in how they transition their members to self-managed. Contact your Managing entity to discuss your options.
Self-Managed GLNs for Healthcare Providers
The questions below refer to the Self-Managed GLN program, in which healthcare providers manage their own location and party data in GS1 US Data Hub®.
When your company is in a contract with a GPO/Wholesaler, the GPO/Wholesaler creates, manages, and deletes your users, locations, and Global Location Numbers (GLN). The responsibility falls on the GPO/Wholesaler to gather and input information correctly to utilize for different purposes such as Electronic Data Interchange (EDI).
When your company becomes self-managed, the responsibility falls on you to gather and input information correctly in GS1 US Hub.
For example, if a GPO/Wholesaler provides purchasing services for a network of health care providers such as a hospital system with multiple campuses that have independent pharmacies, the GPO/Wholesaler is responsible to make sure each of the appropriate locations have the correct Location Data & GLN.
If one of the hospitals became self-managed, that hospital would be responsible for its pharmacy to have the correct location data and GLN.
You'll instill trust that your location hierarchy is accurate and up to date. Your organization knows best how it should be viewed by trading partners. You gain control of when to make GLN assignment and maintenance changes, and when to share GLN data in real time - without any potential delays created by GPO/Wholesaler approvals or actions.
Managed GS1 US Data Hub Users require approval from their GPO/Wholesaler to make edits to their location data. Self-Managed users can seek assistance from their GPO/Wholesaler or from GS1 US in managing their locations as they take on ownership of their hierarchy.
You will receive an e-mail indicating you have a GS1 US Data Hub account. You can now login to GS1 US Data Hub and complete the following;
1. Add Users and Assign Location Create/Manage Role View the Add Users and Assign Roles for guidance. (Note: If a user is going to create and maintain locations and parties, you should assign the “Location Create/Manage” role.)
2. Add and Manage GLN Data. Visit the Healthcare: GLNs from GPOs or Wholesale Distributors for guidance.
3. Optional: use the Approval Process
4. Optional: change Share Settings
Existing users will inherit everything they previously had. If they are new users, they would receive all Location roles including Location Administrator and General User Administrator (GUA).
To assign a new user to modify a specific location (including related “child” locations, if available), follow these steps:
(Note: The user first but me added to the User Portal with the Location Create/Manage role. See the Add Users and Manage Roles, view the Add Users and Assign Roles for guidance.)
- From the Profile icon, navigate to the Data Hub settings, then click Location (GLN) User Permissions. Identify the desired user and click the username. The Location User Settings window displays. Select the desired user permission for this user, such as Edit. Click Save Settings.
- Now you can assign this user to manage a specific location. Click Location from the main navigation bar. The My Locations screen displays. Click the desired “Location Name,” then click the Assigned Users tab. The Assigned Users screen displays.
- Click the Add New button. The Assign New User window displays. Check the box for the user you want to add to this location. Then click Assign. The user is added to this specific location and any “child” locations associated with this “parent” location.
There is no cost incurred by the self-managed user. However you will receive a $0 invoice that will require you accept the terms and conditions to continue the use of this Self-Managed access.
The Managed GLN subscription, and the features within GS1 US Data Hub Location, are sponsored by the GPO/Wholesaler.
Yes, but you need to get permission from your sponsoring GPO to switch back. Once approved from the GPO/Wholesaler, GS1 US can transfer back the information to the GPO/Wholesaler account.
Your hierarchy goes back under the GPO/Wholesaler hierarchy, and the management of GLNs will then be handled again via the GPO/Wholesaler.